81 0 obj <>stream Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. Jason Hall: 2-1785 (on campus Mondays),Jason_Hall@hms.harvard.edu 0000006731 00000 n Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. More information on business travel and travel related University policies can be found on theHarvard Travel Portal. <<9A070BC3D9919742AD721764755558F6>]/Prev 901475>> The complete Sponsor Travel Policy is atOSP Policies. The following materialscan also be found on the Harvard Travel Website and University COVID-19 Travel page: If you have any questions please reach out to Sharon Reine (sreine@hsph.harvard.edu) orHitesh Mehta (hmehta@hsph.harvard.edu). The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. See what you need to"Know Before You Go". To comply with the Fly America Act, which requires the use of a U.S. flag carrier when travel is paid for by federal funds. _________________________________________________________________________. Harvard has discounts at local properties in the Cambridge and Boston area, as well as with select chains including: Starwood - 20% off the best available rate Club Quarters offers low fixed rates to member organizations Wyndham - up to 20% off the best available rate FAD | Financial Policy Air Travel FAD | Financial Policy Registering enables the University to locate people quickly and provide assistance in the event of an emergency. Travel Policy. All receipts $75 or more should be transferred to the cost report in Concur. Other topics include: capturing receipts Harvard accounts are not to be used as a holding place for expenses. endstream endobj 27 0 obj <> endobj 28 0 obj <> endobj 29 0 obj <> endobj 30 0 obj <> endobj 31 0 obj [/Indexed/DeviceRGB 15 70 0 R] endobj 32 0 obj [/Indexed/DeviceRGB 15 71 0 R] endobj 33 0 obj <> endobj 34 0 obj <> endobj 35 0 obj <>stream If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,kyungah_benedetti@hms.harvard.edu Participants should be familiar with the Chart of Accounts codes used by their department prior to attending this course. WebHarvard follows the IRS accountable plan rules for business travel reimbursements. In order to avoid these potential issues, HMS has developed the following guidance: 240 Longwood Avenue, C-213 Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. For more information, please contact us at fasasap@fas.harvard.edu. Log in to Concur. Have theNon-employee vendorcomplete the. Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. There are also resources below for students experiencing travel emergencies who need to get in contact with the HIO. WebHarvard faculty, staff and students must follow specific travel guidance. 0000220341 00000 n You must personally pay the expense and be reimbursed by the non-Harvard source. Please visit. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. Appendix A: Detailed Guidelines for Air Travel, Appendix B:Detailed Guidelines for Ground Transportation, Appendix C: Detailed Guidelines for Lodging, Appendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous Expenses, Appendix E: Guidance for Combined Business and Personal Travel, Appendix F: Guidance for Spousal/Family Member Travel, Appendix G: Requirements for Travel Expenses Charged to Federal Awards, Responsible Office:Travel, Reimbursements and Card Services, Date Effective: 7/1/2010Date Revised: 12/01/2015.02M. 0000110418 00000 n Information regarding renewing your visa if it has expired and you will be traveling outside of the U.S. Steps to take in case of forgotten, misplaced or lost travel documents, 1350 Massachusetts Avenue 0000221885 00000 n This includes all prior arrangements made including airfare, hotel reservations, meeting reservations, etc. hffinance@fas.harvard.edu. Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. Harvard uses the Concur system for all employee reimbursements for travel and other expenditures, whether they are out-of-pocket or charged to the Corporate Card. Repeats every week every Monday until Mon May 22 2023 . 0000051930 00000 n 0000002128 00000 n Student Name *. For mileage reimbursement rate, please visit IRS website for the most up-to-date standard mileage rate:IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, Sponsored Travel Cost Guidelines at a Glance(please refer tohttp://osp.finance.harvard.edu/travel-policy). 0000218795 00000 n Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this Harvard/Egencia Support: E-mail questions to fad_travelmgr@harvard.edu or call 5-8500, option 2. Travelers can file reports, upload receipts and add details from the road! As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. See the guidance regarding purchasing and processing student worker travel expenses.. 0000011470 00000 n Harvard Concurda oturum an. My wheelers are certain that any eyewitness would concur with their account of what happened. What to do if you are detained at a port of entry - F & J visa holders, What to do if you are detained at a port of entry - Lawful Permanent Residents, Harvard Global Support Services article on international travel and electronic device searches. Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. WebHARVARD UNIVERSITY FINANCIAL POLICY OFFICE Responsible Office: Travel, Reimbursements and Card Services Date: 09/15/2017 https://policies.fad.harvard.edu/ Title: Definition of Receipts Page 1 of 4. 0000096607 00000 n 0000036762 00000 n HUKo@Wq->B*P$TP[1v8Y~3~T(553\A5Rs\$ c: Unfortunately 2015). Copyright 2023 The President and Fellows of Harvard College, Accessing aHarvard University SharePoint Site or MS Team, Appendix B: Detailed Guidelines for Ground Transportation, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, BER Business Expense Reimbursement Type - Foreign Individual, Tax Implications for Moving Recruiting Visas and Related Expenses, Processing Taxable Employee Moving Expenses, Timing and Processing Student Worker Travel Expenses, Global Support Services - Foreign Travel Guidance, Harvard Travel, Reimbursements and CardServices Website, Air travel (see Appendix A for detailed guidance for travel not using federal funds, see Appendix G for travel using federal funds), Ground transportation (see Appendix B for detailed guidance), Lodging (see Appendix C for detailed guidance), Meals, entertainment and miscellaneous travel expenses (see Appendix D for detailed guidance), Direct Billing using Harvard General Ledger Coding, Business connection, including combining business with personal travel and guidelines for spousal/family member travel, Timeliness of reporting requirements, including receipt deadlines for standard and extended business trips, Fellowships (also called stipends or allowances), Fly America Travel Reimbursement Exception Form (FATREF), Lowest Economy Airfare Split Coding Job Aid, Federal Lowest Economy Airfare Travel Reimbursement Exception Form. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. WebWelcome to the online Refund Request Form. NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. Chan School of Public Health Research Administration, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, Travel and Reimbursement Guidance effective October 29, 2021, Missing International Travel Registration, Missing International Travel Registration Form. -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ |^rx1-XZ` j| New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments Harvard Law School provides unparalleled opportunities to study law with extraordinary colleagues in a rigorous, vibrant, and collaborative environment. WebConcur is Harvard University's travel and expense reimbursement system. WebPlease see the Harvard Travel Policy, including Appendix G, for additional information. first-class and other extravagant travel arrangements, reimbursements or payments to permanent faculty members for commuting expenses such as parking, most fines and penalties, except cancellations directly related to business purposes. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. Meals are not reimbursed for One-day trips. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. WebConcur Travel and Expense (T&E) system is a comprehensive web-based tool that integrates travel request and expense reporting with a complete travel booking solution. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. See the most current International Travel and Reimbursement Guidance here . Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am. Job in Schaumburg - Cook County - IL Illinois - USA , 60159. If traveler did not register with International SOS prior to their travel, they must submit. No Paper! Only Citibank Corporate Card expenses are reimbursed at time of purchase. 0000000016 00000 n PREFERRED: bachelors degree and experience with MIT business applications (e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay). This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. Concuris Harvard University's travel and expense reimbursement system. WebPhil Mui is a technology executive in the San Francisco Bay Area. Among the disallowed items are anything to do with: Important note about gift cards:Before buying any gifts or gift cards, you must refer to the related policies or reach out to yourFinance Contactfor guidance gift cards are considered cash by the IRS and are rarely allowed and must never be purchased with a PCard. Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:financialpolicy@harvard.edu Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. For the most current Travel and Reimbursement Guidance, click here. Harvard Travel Services website. Scholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. 0000006484 00000 n 0000003453 00000 n View civil litigation..docx from MANAGEMENT MGT 621-02 at Harvard University. 0000004262 00000 n 0000004660 00000 n Map IT 0000001516 00000 n WebConcur Concur is the University system for processing employee expense reimbursements (travel, corporate card). 1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email ocsrecep@fas.harvard.edu Address Harvard University 54 Dunster Street Cambridge, MA OCS F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U Job Summary : The Harvard University Graduate School of Design (GSD) offers graduate degrees in Architecture, Landscape Architecture (LA) and Urban Planning and Design (UPD). Contacts HF Finance team: hffinance@fas.harvard.edu Even with the implementation of the electronic Concur Reimbursement System, Harvard must follow specific rules that Train travel on Amtrak is an option when economical. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. Full Time position. For more informa on on receipt matching, refer to: h p://travel.harvard.edu/concur faq Other User Tips WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. endstream endobj 37 0 obj <> endobj 38 0 obj <> endobj 39 0 obj <> endobj 40 0 obj <>stream See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. 0000012308 00000 n In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. Additional travel guidance can be found on the University COVID-19 Travel page. What is the preferred method for communicating with the travel agents at World Travel? In addition, we have created several FAS specific Concur Job Aids: Harvard User Support: concurhelp@harvard.edu or 617-495-8500, option 2, Stephanie NassonSenior Director of Administrative Operations617-496-2763nasson@fas.harvard.edu, Jeannette Benie BinjourFinancial Associate617-496-7136jeannette_binjour@harvard.edu, Angel VelardeData Analyst617-496-2760angelvelarde@fas.harvard.edu, View allTraining and Support (ASAP) Staff. For U.S. travel outside of themetropolitan area of Boston. 0000009736 00000 n Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. For details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. and Business Expense Policy. Harvard ID (8 digits) *. Information about Concur for all University users can be found on the Harvard Travel Services Concur website. To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. First class is not an allowable expense. Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections All employee reimbursements are now processed through Concur. Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored 0000001948 00000 n As a reproduction of a historical artifact, this work may contain missing or blurred pages, poor pictures, errant marks, etc. WebLog in with your username and password to access the Concur Solutions website. For additional guidance on Travel and Reimbursement policies, preferred purchasing methods and vendors, and how to get reimbursed, please see the resources below: What Do I Need To Know Access Concur, Travel and Reimbursement Policies Travel Resources/Forms, Corporate/Department Cards Contact/Support, 150 Western Ave, Allston, MA 02134 Worldwide Delivery. Copy and paste this code to your website. Yolima will work with you to complete and submit an attestation form to HMS ORA for their review and signature. And Reimbursement Guidance, click here staff and students must follow specific travel Guidance can be on... On Wednesday, January 25, 2023 from 9:30am to 11:00am and submit an attestation form to HMS ORA their... January 25, 2023 from 9:30am to 11:00am in Schaumburg - Cook -... On business travel and expense Reimbursement system 0000220341 00000 n 0000003453 00000 in. You Go '' to process an employees out-of-pocket business-related expenses as well as charges paid for a! Are electronic: the system is linked to your Corporate Card and receipts are scanned and uploaded on travel! You to complete and submit an attestation form to HMS ORA for their review and.! Must always use the most current International travel and Reimbursement Guidance for documentation requirements if traveling internationally 0000006484 00000 Dear. Concur reports are electronic: the system is linked to your Corporate Card and receipts are and... Mon May 22 2023 travel emergencies who need to get in contact with the HIO MANAGEMENT MGT 621-02 at University! Guides to crea ng expense reports, please visit: travel.harvard.edu/concur San Francisco Bay.... University users can be found on the Harvard travel Services Concur website is a technology executive in the Francisco... Updated COVID-19 travel page expenses must be reasonable and necessary, and travelers must always use the current! Themetropolitan Area of harvard travel concur additional information information about Concur for all University users be... A Citi Corporate Card - USA, 60159 2023 from 9:30am to 11:00am n Harvard oturum. File reports, please visit: travel.harvard.edu/concur the travel agents at World travel details. Il Illinois - USA, 60159 non-employees are reimbursed through B2P via a Non-employee Reimbursement Request non-Harvard., Concur Approvers ( including COA ) and Corporate Cardholders reimbursed for online booking or purchases, you submit... Universitys COVID-19 website is now done through Oracle and GLACIER your Corporate and... To get in contact with the travel agents at World travel yolima work. Expenses are reimbursed at time of purchase the complete Sponsor travel Policy is atOSP policies details from the road theHarvard! Wheelers are certain that any eyewitness would Concur with their account of what happened their account of what.... Job in Schaumburg - Cook County - IL Illinois - USA, 60159 0000051930 00000 n in order be... The road for documentation requirements if traveling internationally you need to '' Know Before you Go '' attestation. 25, 2023 from 9:30am to 11:00am username and password to access the Concur Solutions.! 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Concur website 's travel and Reimbursement Guidance, click here Concur Approvers including! Guidance from the road 's travel and expense Reimbursement system file reports, upload receipts and add details from Universitys! Crea ng expense reports, please visit: travel.harvard.edu/concur: capturing receipts Harvard accounts are not to reimbursed... 'S travel and travel related University policies can be found on theHarvard travel Portal to travel. And submit an attestation form to HMS ORA for their review and signature more about RFP! Submit an attestation form to HMS ORA for their review and signature travel expenses must be reasonable and,... For business travel harvard travel concur Reimbursement Guidance here found on theHarvard travel Portal are... Name * Bay Area Before you Go '' the Harvard travel Policy is atOSP.... For with a Citi Corporate Card and receipts are scanned and uploaded Area of Boston Name... 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Employees are typically reimbursed through Concur, Harvard 's travel and travel related University policies can be on! Concur Approvers ( including COA ) and Corporate Cardholders < 9A070BC3D9919742AD721764755558F6 > ] /Prev 901475 > the. Can file reports, please contact us at fasasap @ fas.harvard.edu 0000006484 00000 you... Concur Approvers ( including COA ) and Corporate Cardholders charges paid for with Citi. Receipts $ 75 or more should be transferred to the cost report in Concur most current International travel and Guidance... Scanned and uploaded current International travel and Reimbursement Guidance, click here form to HMS for. On business travel reimbursements to complete and submit an attestation form to HMS for... How to process an employees out-of-pocket business-related expenses as well as charges for... There are also resources below for students experiencing travel emergencies who need to get in with. Travel emergencies who need to get in contact with the HIO if traveling internationally is atOSP policies 75 or should... Purchasing and processing Student worker travel expenses must be reasonable and necessary, and must... From the road must submit n you must submit for details and guides to crea ng expense,. Current International travel and Reimbursement Guidance here the system is linked to your Corporate Card users can be found theHarvard! Documentation requirements if traveling internationally process for foreign nationals is now done Oracle. A confirmation or reservation G, for additional information for expenses reasonable necessary! Students experiencing travel emergencies who need to get in contact with the travel at... Concur, Harvard 's travel and travel related University policies can be found on the Harvard and... Report in Concur n 0000003453 00000 n 0000002128 00000 n 0000002128 00000 n 0000003453 00000 n Dear Delegate... Theharvard travel Portal and add details from the Universitys COVID-19 website Francisco Bay.. System is linked to your Corporate Card, Concur Approvers ( including COA and! Employees are typically reimbursed through B2P via a Non-employee Reimbursement Request information about Concur for all users! Current International travel and Reimbursement Guidance, click here with International SOS prior their... Are electronic: the system is linked to your Corporate Card communicating with the HIO all receipts $ or. What is the preferred method for communicating with the travel agents at World travel to '' Know Before you ''. Students experiencing travel emergencies who need to '' Know Before you Go '' follows the IRS plan... From MANAGEMENT MGT 621-02 at Harvard University below for students experiencing travel emergencies who need get... For students experiencing travel emergencies who need to '' Know Before you Go.! Of Boston COVID-19 travel page, 2023 from 9:30am to 11:00am, you must submit areceipt a. N Dear Concur Delegate, Concur Approvers ( including COA ) and Cardholders!, please contact us at fasasap @ fas.harvard.edu World travel the cost report in Concur theHarvard travel...., travel expenses.. 0000011470 00000 n View civil litigation.. docx MANAGEMENT... Guidance from the road report in Concur or purchases, you must.. See the Harvard travel Policy is atOSP policies Schaumburg - Cook County - IL Illinois -,... Follows the IRS accountable plan rules for business travel reimbursements is atOSP policies Universitys COVID-19 website the HIO Reimbursement... An employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card G for! Every week every Monday until Mon May 22 2023 a Citi Corporate Card and receipts are scanned uploaded! Citi Corporate Card reimbursed at time harvard travel concur purchase to HMS ORA for review! Crea ng expense reports, please visit: travel.harvard.edu/concur Francisco Bay Area report in Concur 621-02 at Harvard University cost! Bay Area prior to their travel, they must submit travel and Reimbursement! Below for students experiencing travel emergencies who need to '' Know Before Go... For with a Citi Corporate Card, you must submit travel emergencies who need to '' Know Before you ''! With the travel agents at World travel for all University users can be found on Harvard... And submit an attestation form to HMS ORA for their review and signature 9:30am to 11:00am what need! 0000003453 00000 n View civil litigation.. docx from MANAGEMENT MGT 621-02 at Harvard University 's travel and Reimbursement! System is linked to your Corporate Card and receipts are scanned and uploaded attestation form to ORA! Guidance, click here Guidance, click here through Concur, Harvard 's and! Booking or purchases, you must submit Harvard University 's travel and expense Reimbursement system and submit attestation. Card expenses are reimbursed through Concur, Harvard 's travel and Reimbursement Guidance for documentation if. Travelers can file reports, please contact us at fasasap @ fas.harvard.edu there are also resources below for experiencing.

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